OSCE Presence in Albania
14.12.2010, 13:24
Organization for Security and Co-operation in Europe
Presence in Albania
Sheraton Tirana Hotel and Towers, 1st Floor
Sheshi “Italia”, Tirana
A vacancy has arisen in the Headquarters of the OSCE Presence in Albania for a Senior Secretary (G5), at the Head of Presence Office, OSCE Presence in Albania.
Duties and Responsibilities
The incumbent will be under the direct supervision of the Head of the Presence (HoP) and will provide high level secretarial and clerical services, provide administrative support for meetings, briefings and conferences and act as the focal point for the office. The incumbent will perform the following duties:
Maintains the personal schedule of and makes appointments for the HoP;
Arranges meetings and workshops chaired by the Head of the Presence, notifying participants and providing them with background information on the subject matter;
Responsible for the process management of the paper flow of the Office of the HoP: collecting, booking in, copying, distributing and filing of documents including policy, confidential and general correspondence;
Receives visitors, places and screens phone calls and answers queries with discretion;
Receives, screens, logs and routes correspondence, attaches necessary background information and maintains follow up system;
Drafts on own initiative or under instructions correspondence, documents and reports, some of which are highly confidential;
Keeps lists of names, addresses and telephone numbers of external counterparts;
Makes travel arrangements for the HoP's official travels, leave requests and official representation requests and liaises with external counterparts to exchange or obtaininformation, to set up meetings or to ensure the flow of documents;
Translates for HoP, when requested;
Organizes VIP visits, drafts and arranges the programs of the visits, co-ordinates with all parties involved (Departmental representatives, security, transport) in a suitable and optimal manner;
Performs other duties as assigned.
Qualifications and Skills
Education:
Secondary education supplemented by secretarial, commercial or other relevant training.
Experience:
Minimum 4 years of office work experience preferably with an international environment;
Computer literate with practical experience with Windows applications and other office software packages;
Very good organizational skills, attention to details.
Languages:
Excellent oral and written communication skills in English and in local language. Another OSCE language would be an asset.
Other:
Ability to work with people of different nationalities, religions and cultural backgrounds;
Pleasant personality and good interpersonal skills.
Remuneration Package
According to the fixed OSCE salary scale, the monthly remuneration is approximately 768.67 EUR, subject to national social security deductions.
Application Procedure for this position VNALBG00205:
To apply for this position, please use the OSCE's online application link or complete the application form offline (RTF), to be found under http://www.osce.org/employment/13108.html and submit it through one of the following ways:
1. By e-mail: recruitment-al@osce.org (recruitment-al@osce.org)
2. By sending a hard copy to the following address:
Human Resources Office
Sheraton Tirana Hotel & Towers, 1st Floor, Sheshi “Italia”, Tirana, Albania
Telephone: +355 4 240001/4/5 – 305
Please note that online applications are strongly recommended. Please indicate the VN number: VNALBG00205, when applying. Applications that are not submitted through the OSCE Application Form will not be considered.
All applications are due by 28 December 2010. Duly qualified applicants will be contacted and informed when the qualifying written tests and interviews will take place.
Please note that this vacancy is open only for Albanian nationals. The OSCE, as an equal opportunity organization, encourages female candidates to apply.
Presence in Albania
Sheraton Tirana Hotel and Towers, 1st Floor
Sheshi “Italia”, Tirana
A vacancy has arisen in the Headquarters of the OSCE Presence in Albania for a Senior Secretary (G5), at the Head of Presence Office, OSCE Presence in Albania.
Duties and Responsibilities
The incumbent will be under the direct supervision of the Head of the Presence (HoP) and will provide high level secretarial and clerical services, provide administrative support for meetings, briefings and conferences and act as the focal point for the office. The incumbent will perform the following duties:
Maintains the personal schedule of and makes appointments for the HoP;
Arranges meetings and workshops chaired by the Head of the Presence, notifying participants and providing them with background information on the subject matter;
Responsible for the process management of the paper flow of the Office of the HoP: collecting, booking in, copying, distributing and filing of documents including policy, confidential and general correspondence;
Receives visitors, places and screens phone calls and answers queries with discretion;
Receives, screens, logs and routes correspondence, attaches necessary background information and maintains follow up system;
Drafts on own initiative or under instructions correspondence, documents and reports, some of which are highly confidential;
Keeps lists of names, addresses and telephone numbers of external counterparts;
Makes travel arrangements for the HoP's official travels, leave requests and official representation requests and liaises with external counterparts to exchange or obtaininformation, to set up meetings or to ensure the flow of documents;
Translates for HoP, when requested;
Organizes VIP visits, drafts and arranges the programs of the visits, co-ordinates with all parties involved (Departmental representatives, security, transport) in a suitable and optimal manner;
Performs other duties as assigned.
Qualifications and Skills
Education:
Secondary education supplemented by secretarial, commercial or other relevant training.
Experience:
Minimum 4 years of office work experience preferably with an international environment;
Computer literate with practical experience with Windows applications and other office software packages;
Very good organizational skills, attention to details.
Languages:
Excellent oral and written communication skills in English and in local language. Another OSCE language would be an asset.
Other:
Ability to work with people of different nationalities, religions and cultural backgrounds;
Pleasant personality and good interpersonal skills.
Remuneration Package
According to the fixed OSCE salary scale, the monthly remuneration is approximately 768.67 EUR, subject to national social security deductions.
Application Procedure for this position VNALBG00205:
To apply for this position, please use the OSCE's online application link or complete the application form offline (RTF), to be found under http://www.osce.org/employment/13108.html and submit it through one of the following ways:
1. By e-mail: recruitment-al@osce.org (recruitment-al@osce.org)
2. By sending a hard copy to the following address:
Human Resources Office
Sheraton Tirana Hotel & Towers, 1st Floor, Sheshi “Italia”, Tirana, Albania
Telephone: +355 4 240001/4/5 – 305
Please note that online applications are strongly recommended. Please indicate the VN number: VNALBG00205, when applying. Applications that are not submitted through the OSCE Application Form will not be considered.
All applications are due by 28 December 2010. Duly qualified applicants will be contacted and informed when the qualifying written tests and interviews will take place.
Please note that this vacancy is open only for Albanian nationals. The OSCE, as an equal opportunity organization, encourages female candidates to apply.