OSCE Presence in Albania
23.08.2010, 17:08
Organisation for Security and Co-operation in Europe
Presence in Albania
Sheraton Tirana Hotel and Towers, 1st Floor
Sheshi “Italia”, Tirana
A vacancy has arisen in the Headquarters of the OSCE Presence in Albania for a Travel Clerk/Receptionist (G3) in the Fund Administration Unit.
Duties and Responsibilities
The incumbent will be under the direct supervision of the Administrative and General Services Officer and will perform the following duties:
Acting as the Focal Point for Presence’s official travel arrangements, the incumbent will:
- Receive and review all requests concerning official travel;
- Make reservations and purchases tickets;
- Co-ordinate and facilitate the travel arrangements for all mission members;
- Prepare weekly reports on travel arrangements;
- Draft and propose improvements to travel instructions;
- Distribute information on new rules effecting travel arrangements;
- Maintain all official travel records;
- Liaise with staff and travel agencies as requested.
Acting as a Receptionist, the incumbent will:
- Prepare internal monthly invoices for private cell phone calls and be the key Presence contact for mobile phone provider;
- Receive visitors and informs mission members as appropriate;
- Answer and transfer telephone calls;
- Take and distribute messages, mail, newspapers and magazines.
- Prepare schedules for meeting spaces;
- Perform other duties as assigned.
Qualifications and Skills
Education:
Secondary education supplemented by specialized studies in travel and tourism.
Experience:
Minimum 2 years of previous work experience in a travel organization, preferably in a travel agency or air line;
Organization and co-ordination skills, as well as office management and maintenance of filing systems;
Experience in organizing meetings and events;
Ability to operate MS Office applications, including word processing, spreadsheets and e-mail.
Languages:
Professional fluency in English and Albanian, both oral and written.
Other:
Ability to work with people of different nationalities, religions and cultural backgrounds whilst maintaining impartiality and objectivity;
Must be an Albanian resident.
Remuneration
According to the fixed OSCE salary scale, the monthly remuneration is approximately 623 EURO, subject to national social security deductions of approximately 65 Euros.
Application Procedure for this position:
To apply for this position, please use the OSCE's online application link or complete the application form offline (RTF), to be found under http://www.osce.org/employment/13108.html and submit it to the following addresses:
1. By e-mail: recruitment-al@osce.org (recruitment-al@osce.org)
2. By sending a hard copy to the following address:
OSCE Presence in Albania
Human Resources Office
Sheraton Tirana Hotel & Towers, 1st Floor, Sheshi “Italia”, Tirana, Albania
Telephone: +355 4 240001/4/5 – 305
THE OSCE DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE OSCE DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Please note that online applications are strongly recommended. Please indicate the VNALBG00195 number when applying offline. Applications that are not submitted through the OSCE Application Form will not be considered for this vacancy. Applications received from non-Albanian residents will not be considered. All applications are due by 6 September 2010. Onlyduly qualified applicants will be contacted for further selection and informed about the qualifying written tests and interviews. The OSCE, as an equal opportunity organization, encourages female candidates to apply.
Presence in Albania
Sheraton Tirana Hotel and Towers, 1st Floor
Sheshi “Italia”, Tirana
A vacancy has arisen in the Headquarters of the OSCE Presence in Albania for a Travel Clerk/Receptionist (G3) in the Fund Administration Unit.
Duties and Responsibilities
The incumbent will be under the direct supervision of the Administrative and General Services Officer and will perform the following duties:
Acting as the Focal Point for Presence’s official travel arrangements, the incumbent will:
- Receive and review all requests concerning official travel;
- Make reservations and purchases tickets;
- Co-ordinate and facilitate the travel arrangements for all mission members;
- Prepare weekly reports on travel arrangements;
- Draft and propose improvements to travel instructions;
- Distribute information on new rules effecting travel arrangements;
- Maintain all official travel records;
- Liaise with staff and travel agencies as requested.
Acting as a Receptionist, the incumbent will:
- Prepare internal monthly invoices for private cell phone calls and be the key Presence contact for mobile phone provider;
- Receive visitors and informs mission members as appropriate;
- Answer and transfer telephone calls;
- Take and distribute messages, mail, newspapers and magazines.
- Prepare schedules for meeting spaces;
- Perform other duties as assigned.
Qualifications and Skills
Education:
Secondary education supplemented by specialized studies in travel and tourism.
Experience:
Minimum 2 years of previous work experience in a travel organization, preferably in a travel agency or air line;
Organization and co-ordination skills, as well as office management and maintenance of filing systems;
Experience in organizing meetings and events;
Ability to operate MS Office applications, including word processing, spreadsheets and e-mail.
Languages:
Professional fluency in English and Albanian, both oral and written.
Other:
Ability to work with people of different nationalities, religions and cultural backgrounds whilst maintaining impartiality and objectivity;
Must be an Albanian resident.
Remuneration
According to the fixed OSCE salary scale, the monthly remuneration is approximately 623 EURO, subject to national social security deductions of approximately 65 Euros.
Application Procedure for this position:
To apply for this position, please use the OSCE's online application link or complete the application form offline (RTF), to be found under http://www.osce.org/employment/13108.html and submit it to the following addresses:
1. By e-mail: recruitment-al@osce.org (recruitment-al@osce.org)
2. By sending a hard copy to the following address:
OSCE Presence in Albania
Human Resources Office
Sheraton Tirana Hotel & Towers, 1st Floor, Sheshi “Italia”, Tirana, Albania
Telephone: +355 4 240001/4/5 – 305
THE OSCE DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE OSCE DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Please note that online applications are strongly recommended. Please indicate the VNALBG00195 number when applying offline. Applications that are not submitted through the OSCE Application Form will not be considered for this vacancy. Applications received from non-Albanian residents will not be considered. All applications are due by 6 September 2010. Onlyduly qualified applicants will be contacted for further selection and informed about the qualifying written tests and interviews. The OSCE, as an equal opportunity organization, encourages female candidates to apply.